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Health Services in Skyward

Leah Kruger

Product Manager


Health Services in Skyward


From Nashville to Mobile and beyond, school districts are struggling to maintain an adequate number of nurses. Need has given birth to new practices, such as the mobile health office, but no matter what your health staff looks like, accuracy and efficiency are critical.

We are shining the spotlight on some common questions related to four features of our Health Services area: Office Visits, Medications, Diabetes Care Log, and Vaccination Reports.


 

1. Office Visits

If you learn one Health Records tool inside and out, start with Office Visits. Within Office Visits, you can keep track of every student’s visit, their check in and check out times, and other details about the care they receive.  


How can I track assessments within an office visit?

You can record details about body systems, findings, and treatments in the Assessments area of an Office Visit. There are two ways to get there:

1. Go to Student Management, Office, Health Records, Student Profile, Office Visit.
2. Go to Student Management, Students, Student Profile, Health Office Visit.


One


How can I use and share Office Visit Reports?

Office Visit Reports are your best tool for noticing students’ patterns and finding out what needs to be done to keep them in class. To find these reports, go to Office, Health Records, Office Visits, and Reports.


Two


From here, you can access four different types of reports. Once you’ve selected the report you need, you can use an existing template or create your own by clicking “Add,” then selecting your criteria.


 

2. Medications

Any staff member in charge of administering medication should know how to access medication information in Skyward and record the specific time and quantity administered.


How can I keep track of scheduled medications?

Under Office, Medication, Quick Entry, you can view a list of scheduled student medications and details for administering them. Once in Quick Entry, you can click on a student’s name to open their profile and click on the medication to see administration instructions, a schedule, referral information, and secured notes.


Three


Once the medication has been administered, check the Administer box. Default values will automatically be entered, so if there are any deviations from the medication and schedule, you can change them manually. Click on the Note icon next to the Administer box to add any notes and then click Save.

You can also go to Office, Student Profile, Medication to see a color-coded medication schedule for a specific student – medications not administered show up in red, making them easy to notice.


Four


Can I get a printed copy of all scheduled medications?
 
You’re in luck! Just go to Office, Medications, Reports, and select Worksheet Request – WR. Click Add to select Worksheet Ranges including students, dates, and times. Click Print to generate a report, then click Print again to print a list of scheduled medications.
 
Bonus! We are working on a feature that will allow As Needed and Requested medications to be printed on this worksheet as well!


How can I get a report of student medication histories?

Navigate to Office, Medication, Medication Reports, Medication – ME. Click Add and then select your criteria (student dates of birth, start and end dates, route codes, comment codes, medication types, and more). 


 

3. Diabetes Care Log

A relatively new Skyward feature, the Diabetes Care Log can make it easier to help students keep track of their blood sugar while at school.


How do I access the Diabetes Care Log?

Under Office, then Health Records, select the student profile. Choose the student you will be caring for, and then select Diabetes Care Log in the left column.


Six


You can also get to the Diabetes Care Log by selecting “Add Diabetes” within an office visit.


Seven


How do I create an entry in a student’s Diabetes Care Log?

Once you click “Add” or “Add Diabetes,” you’ll see the screen below. Fill out all required fields (school year, date, time, and blood glucose) and add any other useful information. Click Save. You can add as many records as necessary and all will be visible in the Diabetes Care Log screen. 


Eight 


How can I run a Diabetes Care Log report?

Navigate to Office, Health Records, Reports, and select Diabetes Care Log – DC. Then select Add and choose your report ranges. You can narrow your report by date, time, blood glucose level, carb intake, insulin dose, or another filter.


 

4. Vaccination Reports

No need to worry about gathering immunization reports – we’ve got what you need to ensure compliance and keep waivers up to date.


How do I get a list of non-compliant students?

It’s simple – select Office, Health Records, Vaccinations, Reports, Vaccination - VA. Highlight “Non-Compliant Students” and click Print to generate a report.  


Ten

How can I find students who have vaccination waivers?

Whether a student has medical, personal, or religious reasons for a vaccination waiver, it is important for the waiver to be up to date. To find out which students have vaccination waivers, go to Office, Vaccinations, Reports, Vaccination Report, Vaccination – VA, and select Add.

Within the window that opens, expand Report Printing Fields and check the “Print Waiver Expiration Date” box.


Eleven


Also expand Vaccination Ranges and change the Waivers section to “With Selected Waivers Only.” Save and print.


Twelve


 

Need More Health Services Tips?


Which other Health Services features would you like us to put in the spotlight? Let us know in the comments below or contact us


 

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Comments

Comments
Deb Audette, RN
I'd love to see a feature where mass adding OTC meds was possible. It is very time consumming to add OTC med orders on hundreds of students each year.
9/29/2017 8:38:23 AM
 
Avatar
John Jennings
Thanks for the feedback, Libbie. I'll pass it on to our product management team. If you have any interest in joining our user research panel to provide direct feedback on future designs, check out https://www.skyward.com/research.
1/24/2017 9:23:35 AM
 
Libbie Merritt
I am really enjoying working with Skyward Health. It would be wonderful though if there was an attachment option for all health areas as it would be nice to add information into the record as needed instead of worrying about if our papers will be misplaced as files are moved from building to building.
1/23/2017 1:03:49 PM
 
Avatar
John Jennings
Hi Teri, you might want to look over the training resources available in SkyDoc's Training Center (TC/SM/HR). There's a whole session dedicated to health office visits!
8/31/2016 10:35:41 AM
 
Teri Shiley
How can I schedule health office visits (i.e. toileting visits)
8/29/2016 11:53:16 AM
 
Avatar
John Jennings
Hi Linda, this question is hard to answer without more information. It sounds like you might want to talk this process through with one of our experts in the Health Services area. I would recommend entering a service call when you have the opportunity.
7/13/2016 2:16:37 PM
 
Linda Swift
What is the best way to update Health History each year
7/12/2016 3:15:44 PM
 
Avatar
John Jennings
Hi Anna! Yes, these "Wanding Messages" can be added directly by the health office from the health conditions area or manually added by food service personnel. The alert can be set to pop-up and require acknowledgement in the POS, otherwise it will always show up in red on a highly visible part of the screen. Feel free to enter a service call if you would like one of our support specialists to walk you through this feature.
6/24/2016 8:55:59 AM
 
Anna Wolk
Will the FoodService department be able to see Health Concerns on the POS Screen?
Specifically, we would like to see messages such as "Lactose Intolerant" "Diabetic" "Gluten Free" "Wheat Allergy", etc.
Thank You!
6/21/2016 1:40:35 PM
 
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