Benefits Open Enrollment with Insurance Tracking Matt Zdroik by Matt Zdroik Matt Zdroik Product Specialist Read time: If you’re a benefits administrator, come fall, you’re already elbow-deep in planning for open enrollment season. If this season is often filled with skittering piles of paper, then we’ve got news for you. Benefits Open Enrollment through Insurance Tracking gives employees (and you) less paper to keep track of and election updates flow automatically into payroll, saving time otherwise spent entering data. Who can benefit from this service? If your district is self-insured, you might already have a third-party provider who runs your open enrollment. If you don't work with an outside provider, or if you’re gathering information in any capacity from employees around open enrollment, insurance tracking can help streamline the process. It’s always a good idea to confirm your insurance providers’ requirements for sharing data before you decide how to administer your open enrollment. How open enrollment looks Instead of picking up a packet of paperwork, employees can complete online open enrollment using Employee Access. Employees can review current elections here. If an employee accesses this screen outside of your open enrollment period, they will see a message notifying them open enrollment is closed. During open enrollment, employees can use this screen to change their coverage by adding or dropping insurance, or they can choose to retain their current elections. They can also enter or update dependent information. If an employee experiences a qualifying event outside the open enrollment period, a benefits administrator can use the open enrollment override to allow an individual open enrollment period. With a few clicks, employees are ready to approve their new benefit elections. Then the new election and deduction information flows directly into payroll—no manual data entry required. ↪ See the whole process start to finish in this Employee Access Power-Up Districts can also create custom forms which feed election information into a separate screen. Benefits administrators can view the information and print reports to share with insurance vendors. Creating a better benefits open enrollment experience eases the pressure of the season. What would your employees think of a quick, paperless online enrollment? Follow-up resources: Learn more about Insurance Tracking If you haven't already incorporated Insurance Tracking into your School Business Suite mix, we can help. Contact your account representative here for more information. To learn about Qmlativ's benefit management tool, check out this spotlight. Matt Zdroik Product Specialist Share this story: Want tips, tricks, and feature updates delivered to your inbox once a month? Sign up here!