Skyward Updates – Summer 2020 Kevin Duda by Kevin Duda Kevin Duda Vice President of Product Read time: The Skyward Updates series offers a snapshot of the key features we’ve recently released and how they'll help you work smarter, not harder. Use the links below to jump to the section that interests you most. SMS 2.0 Business SMS 2.0 Student Qmlativ Business Qmlativ Student SMS 2.0 Business Make Accounting Optional for Expense Reimbursement We’re not all accounting professionals. Now you can enable the Expense Reimbursement feature for users without all the accounting know-how associated with expense details. Employees can enjoy the convenience of the Skyward reimbursement feature while leaving the accounting aspects, like which account number(s) to assign for an Expense Reimbursement detail, to the professionals to add later in the process. Allow Multiple Vendors via AP Invoice Import Previously, the Accounts Payable Invoice Import could only be run for one vendor at a time. Not anymore! With this update, a single file containing invoice information for numerous vendors can be imported to create invoices in a flash. View Time Off Attachments on Mobile App It’s now even easier for supervisors to approve Time Off requests from the mobile app. Supervisors can view attachments, like doctors' notes, straight from their phones, without needing to log in on desktop to view them before making an approval. SMS 2.0 Student Add Alternate Teachers Using Combined Gradebook We made a lot of updates to the Combined Gradebook! Here’s an overview: If a class is part of a Combined Gradebook, Teacher and Meet Type fields on Class Meet will no longer be locked. There are no limits on the number of teachers included. Access to Combined Gradebooks and individual gradebooks are dependent on which class(es) the teacher teaches and whether the Combined Gradebook teacher setup is valid. (A Combined Gradebook is only valid if the same individual is the primary teacher for all classes that are combined. It is possible to have additional primary and alternate teachers.) All combined classes will show on the My Gradebook screen. Access to the Combined Gradebook and individual gradebooks will be determined by teacher setup and Combined Gradebook validity. Nicknames for Teachers’ Classes Sometimes courses and classes have unique course key names that aren’t easily identifiable for teachers. Not anymore! We made an update so teachers can “nickname” their classes for quick identification. For example, if an elementary Phy Ed teacher has six sections of PE, instead of viewing titles like PE/Section 1 and PE/Section 2, they can re-name the classes Mr. Jones’ Homeroom and Ms. Davenport’s Homeroom. Teachers can set nicknames in My Classes. Class Nicknames are teacher-specific and will show in the following areas: My Gradebook My Classes Post Daily Attendance Teacher Quick Access Widget Class Options Student Options Educator Access Plus Student Information Class Header Send Fee Management Auto-Emails Now you can configure the Fee Management module to send automatic emails when fees are added or deleted. These emails will help ensure payers are always in the know when updates to their accounts have occurred. If recipients prefer not to get these updates, they can unsubscribe via the link included in the email notices. Note: Bill codes must be flagged to participate in auto-emailing. We're providing a utility for the mass-update of this flag. Qmlativ Business Build Assignment Schedules Now you can build employee schedules that represent assignment responsibilities without requiring a unique calendar for each. This update will reduce the number of calendars you need and will give you the flexibility to define hours worked each day, which drive time-off requests. Determine District-Defined Field Rules You can now determine whether data is hidden or read-only based on users’ roles and the location of data in the system. For example, only HR personnel need to see birthdates, so you can prevent this information from being displayed for all non-HR users in the system. All New: Activity Accounting Module With the brand-new activity accounting solution, your district can track and maintain student activity accounts. We paid special attention to ensure activity accounts will never be out of balance and will comply with new GASB 84 standards. Qmlativ Student Allow Food Service Applications to Be Completed Online Families can now complete food service applications online! To make the application available to families, go to Food Service > District Configurations > Online Applications. Then, families can log in to Family Access and complete these forms from home. Track and Monitor Student Intervention Plans and MTSS Watchlist The MTSS module is now available! You can use this module to create plans as well as to monitor students prior to being placed on an intervention. Report on Online Form Data We greatly improved the process by which users report on the data in Online Forms. We understand this was a pain point in the past, so we are very excited to share this update! When publishing an online form, an option is now available to “Report on Online Form.” If the option is enabled, the form can be used as a base object when creating a report within the Report Manager. Data Grids can be added as sections or used as a base object for a separate report. We hope you’ll enjoy these new features. Please share these notes with colleagues who might benefit from them. Stay tuned for more updates! Subscribe to Skyward Insider at the bottom of any article or at www.skyward.com/blogs. Kevin Duda Vice President of Product Share this story: Want tips, tricks, and feature updates delivered to your inbox once a month? Sign up here!