|Q: Does Skyward have a sample file format for the ACA information import?
A: No. Since this data will be coming from different sources (insurance companies, TPA’s, Risk Management, etc.) Skyward allows the user to create a file format that fits the district’s needs. If you need assistance setting up your file format, contact Skyward and we would be happy to assist you.
Q: When using the ACA import, can you import employees in one file and dependents in another?
A: Yes. You have the option to import one file that includes the employee and dependents or import two files that has the information separated.
Q: When you set up a Mass Process template, can you view the data before actually processing it?
A: Once you set up the template and process it, a Preview Browse generates so that you can verify the data first. If the data is what you are expecting, you can run the Update. If you do not want the employee records to be updated, you have the option to back out of the process and no updates will be made or remove individual employees from the import while importing the other data.
Q: Our insurance plan begins in September of each year. Do we need to generate a 1095 record for January and then another for September?
A: A new record only needs to be created if the 1095 record changes. If there is not a change between the employee’s January and September record then a new record is not needed.
Q: Our Lowest Cost Premiums change half-way through the calendar year. How do I update my employee’s records to reflect the new Premium?
A: A new record must be created any time there is a change in someone’s coverage and/or status. You could use either the ACA 1095 Import or the ACA 1095 Mass Process to update the employee records.
Q: Does loading the new Lowest Cost Premium file over-write any previous data?
A: If the new file is imported using the same Import Year and Month as your previous import, then Yes, the new file will over-write the previous data for that month/year. If the new import file is brought in using a different month/year, then the previous file will retain and will not be overwritten.
Q: Can we use historical data from payrolls that were ran before the October Release to populate the ACA hours from January through September?
A: Yes. We have a utility called “ACA Hours Build from History” which can be used for this purpose.