Skyward Accounts Payable Processing

Skyward’s Accounts Payable enhances district accounting department efficiency by streamlining the purchase to payment process. From invoice receipt to the payment process, Accounts Payable is the best tool to give you unsurpassed control of your finances. 

  • Purchase order and requisition data is available when entering corresponding invoices, allowing full or partial payments.

  • Built-in budget monitoring controls and email notifications.

  • Integration with receiving ensure validity of payments.

     

    Click here to sign up for a free online demo
    of how Skyward can work in your district.







    Click to view a video

    testimonial from
    Anderson County,
    Tennessee

     

















  • Skyward Accounts Payable Processing

     

    Feature  Benefits

    Automatic transfer of data

    • Requisition data is available automatically when creating PO's
    • PO data is available automatically when entering the corresponding accounts payable invoice
    • Payroll updates automatically create accounts payable invoices for deductions and benefits
    • Credit card interface available; supports multiple cash accounts
    Invoice functionality and multiple types
    • Invoices recall PO information automatically during entry of the invoice, speeding up entry and improving accuracy
    • Code invoices by: regular, wire transfer, hold, single check, manual or pay
    • Create recurring invoices for regular monthly bills
    • Create ACH files to pay vendors and employees electronically
    Generate fixed asset records from invoices
    • Generate fixed asset records from invoices that have been entered into the accounts payable invoicing area
    • Indicate whether to use invoices that are in open, batch or history status, the dollar amount to look for, and the account range to pull from  
    Automatic encumbrance adjustment
    • Save time, improve data entry and accuracy, and provide instant budget information 
    Quick void
    • Void checks by entering the check number or vendor
    • Allows checks to be re-issued quickly and efficintly
    Check reconciliation
    • Checks are updated automatically to the check reconciliation file, ensuring that they are accounted for
    • Easily identify outstanding checks after balancing
    • Provides summary and detailed check reconciliation reports 
    Check printing
    • Add electronic signature (e-Sign) to printed checks
    • Print images on check using print-engine check type
    • MICR printing is available using print-engine check type
    • Supports self-mailer check types 
    Check request
    • Allows approval of checks that doesn't need to have a PO and generates the P/P invice for quick processing
    Expense Reimbursement
    • Interface directly with Accounts Payable to generate invoices to reimburse employee for expenses 

    Automatic transfer of data

    • Requisition data is available automatically when creating PO's
    • PO data is available automatically when entering the corresponding accounts payable invoice
    • Payroll updates automatically create accounts payable invoices for deductions and benefits
    • Credit card interface available; supports multiple cash accounts
    Invoice functionality and multiple types
    • Invoices recall PO information automatically during entry of the invoice, speeding up entry and improving accuracy
    • Code invoices by: regular, wire transfer, hold, single check, manual or pay
    • Create recurring invoices for regular monthly bills
    • Create ACH files to pay vendors and employees electronically
    Generate fixed asset records from invoices
    • Generate fixed asset records from invoices that have been entered into the accounts payable invoicing area
    • Indicate whether to use invoices that are in open, batch or history status, the dollar amount to look for, and the account range to pull from
    Automatic encumbrance adjustment
    • Save time, improve data entry and accuracy, and get instant budget information
    Quick void
    • Void checks by entering the check number or vendor
    • Allows checks to be re-issued
    Check reconciliation
    • Checks are updated automatically to the check reconciliation file, ensuring that they are accounted for
    • Easily identify outstanding checks after balancing
    Check printing
    • Add electronic signature (e-Sign) to printed checks
    • Print images on check using print-engine check type
    • MICR printing is available using print-engine check type
    • Supports self-mailer check types
    Post cleared checks
    • Post an individual check or a range of checks
    • Add checks from a prior system
    Reconcile checks
    • Reconcile checks based on a file received from the bank
    • Save time by systematically posting checks that have cleared the bank
    • Custom format design for individual bank files
    • Import from CD or download file
    Generate entries automatically
    • During both accounts payable and payroll check processing, the system automatically creates open check entries in the reconciliation file
    • Include or exclude direct deposits from the check reconciliation file
    Multiple report options
    • Report on checks based on a specific bank account or on a range of accounts. The following parameters are available to help refine reports:

                  - check number
                  - vendor
                  - check date
                  - amount
                  - check type
                  - open checks
                  - statement date

    • Reconciliation summary or detail report by month
    Positive pay
    • Generate export file of check information to send to the bank
    • Bank uses the file from the school to compare against checks it receives and notifies the school of any mismatches
    • Customized formats can be created for any bank
    • User-defined check ranges allow control of the exported data
    Detailed inquiry options
    • Inquire on checks for a specific bank
    • Sort checks by either check number or payee
    • View invoices attached to a check

    Skyward has made accounts payable invoice entry much faster. With entering the purchase orders online the accounting information is entered as part of the process. When I get an invoice all I have to do is enter in the purchase order number and all of the information that was included automatically imports into the invoice so all of the hand entering can be done much faster.

    Stephanie Netzinger (ACCOUNTS PAYABLE SPECIALIST, WAUNAKEE CMTY SCHOOL DISTRICT, WI - Enrollment 2,880)



    We have been using Fee Management for tracking charges and payments in our Community Education Childcare Centers for several years now. The program works very well, is easy to use after some basic training and provides our department with a valuable tool. We use Crystal Reports to generate weekly reports for payments, weekly attendance and sign-in/sign-out sheets. At the end of the calendar year, we are able to generate tax statements for parents in minutes.

    Steve Elliott (Community Education Director, SAGINAW TWP CMTY SCH DIST, MI - Enrollment 5,066)



    When going through the selection process we continually heard about the great support Skyward provides, and they were right. The Skyward team has been great to work with as we continue to streamline our processes and better utilize the features of their student information system. Skyward is a good product that continues to get better.

    Mark Maxwell (Director of Technology, SPRING BRANCH ISD, TX - Enrollment 32,200)

     

     

    I love my Skyward! We changed from CIMS three years ago and what a difference! The possibilities are endless when it comes to pulling student data. Keep the updates coming!

    Ann Gallaher (Tech Support Specialist, HAMILTON SOUTHEASTERN SCHOOLS, IN - Enrollment 17,100)

     

     

    With Skyward, I can get up-to-the-minute information on my son. I know if he is tardy for class immediately, and I can set parameters for daily or weekly updates on his grades.

    Laura Cobb (Parent, ALLEN ISD, TX - Enrollment 15,800)

     



    For my district, Skyward is essential to the structure and flow to meet the needs of our continually changing environment.

    Diane Stueber (SECRETARY, OSHKOSH AREA SCHOOL DISTRICT, WI - Enrollment 10,500)

    Learn more about Skyward

     

    View Brochure
    View Printable Product Brief

    Accounts Payable

    Click to view the Accounts Payable Entry Screen

     

    "I have been a Business Manager for 20 years and Skyward's Payroll system is the first I have been able to efficiently understand and support."
     

    Steve Langert
    Assistant Superintendent
    for Business Services
    Orland Park Consolidated SD, IL

     

    "Skyward's payroll worksheets are fabulous. They save me so much time and frustration and they make the payroll process much smoother and have less keying in of information."
     

    Julie Rupert
    Payroll Assistant
    Quincy SD #172, IL

     

    Read more Customer Reviews