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Case Study

Reducing Costs with SIF






Texas district transformed by Skyward's SIF-compliant Student Management Suite


Alvarado may be the oldest city in Johnson County, Texas but it is at the forefront when it comes to education technology. That was not always the case for this small, southern school district.

 

The Challenge 

For many years, Alvarado Independent School District used a combination of manual processes and limited automation to update and manage student information across various systems. The administrative staff realized they needed to find a less time-consuming and more cost-effective way to accomplish these tasks.
 
That’s when they found Skyward.
 

Alvarado ISD
Enrollment: 3,350
Schools: 6
Implemented: 2005


Solution
Skyward's Student Management Suite

Benefit
Streamlined data transfer and more efficient processes resulted in savings of more than $16,000 per year.
"A student management system by itself is just another database...But a student management system with SIF interoperability is the powerhouse that can run your whole network for you."


The Solution

After careful review of a number of different systems and vendors, the administrators and technology department at Alvarado ISD were in agreement that the Skyward Student Management Suite was the right choice. They were ready for a system that would increase efficiency and bring the district up to date with a cutting edge student information system.
 
The Alvarado ISD staff knew their system would need to align with the Student Interoperability Framework (SIF), a data-sharing open specification for K-12 academic institutions. SIF, which enables diverse applications to interact and share data, is an industry initiative, not an independent product. SIF is composed of two parts: an XML specification for modeling educational data and a Service-Oriented Architecture (SOA) specification for sharing that data between institutions.
 
By choosing the SIF-certified Student Management Suite, the district would realize many benefits, namely the ability to eliminate redundant data entry, increase efficiency, and enhance software compatibility among its systems.
 
“A student management system by itself is just another database out on your network to manage. But a student management system with SIF interoperability is the powerhouse that can run your whole network for you,” Berger stressed.
 
In addition to its SIF-compliant system, Skyward’s sole focus on schools played a role in the district’s decision- making process. “Schools are Skyward’s only business,” Berger said. “A lot of times when you look at student management systems out there, they are a subset of a bigger company that does all of these other things and that have their hands in lots of different areas. At Skyward, schools are their business and that’s it.”
 
"These were just critically important things that I couldn't get out of my old application...but right out of the box I had that with Skyward."


The Results

When the Alvarado ISD began to analyze and discuss ways to improve its systems, the administrators were initially looking for a better way to blend existing processes within the old system. Berger recognized that Skyward offered a new and better answer: a single database to run all of the applications, which would leave the district with just one source to work with.
 
Berger noted that Skyward possessed more intrinsic capabilities than he could have ever gotten out of the old system. “These were just critically important things that I couldn’t get out of my old application and still today can’t get out of that application. But right out of the box I had that with Skyward.”
 
For Berger and Alvarado ISD, the key is having SIF operability with the Skyward Student Management System. “There is no better source of authority for a school district than your student management system. With Skyward, I have one source of authority for my HR information, payroll, accounting, and student information. I have one spot to change it and one spot to add it, and I know that all of my information is good everywhere on the network.”
 

A user-friendly system

Berger believes that Skyward is set apart from other SIF vendors because of the quality of the company’s programming. “Skyward has a SIF interface that’s already built in and that’s very advanced and user friendly. It’s very easy to use and it allows us to bring in applications ourselves. We can just go in and select our elements and be done. This is a very strong point for Skyward in the SIF area.
 

Greater flexibility and streamlined processes

He also noted that Skyward’s interface has more flexibility than any other interface in any other system he has ever seen. “And it has continued to evolve as the program grows and advances with SIF,” he added.
 
Thanks to Skyward’s advanced SIF configuration, the Alvarado ISD is able to distribute data from the student information system to all other applications on the network, increasing its cross-platform efficiencies. “This configuration has allowed us to streamline many of our business processes including scheduling, grading, attendance and health information,” Berger said.
 
"Our first year alone with SIF...we saved more than $16,000... Every time we add another application, that figure just starts to double."

Quantifiable savings in time and cost

As a result of implementing the Skyward Student Management Suite into a SIF-based infrastructure, the Alvarado ISD has saved numerous hours in personnel time. Berger said the district has shortened the time needed to perform record-keeping tasks such as file updates when students move from one campus to another. The change has been dramatic—reducing tasks which took long as five days to as little as six seconds.
 
The cost savings from implementing the Skyward Student Management Suite have also been significant. “Our first year alone with SIF, just on a network account basis managing students, we saved more than $16,000 in personnel time,” Berger said. “And that was a one-to-one application. Every time we add another application, that figure just starts to double.” In addition, when calculating time spent by staff related to their daily compensation rate, Alvarado ISD estimates $5 in savings every time a student enrolls and $2 when a student withdraws. During the summer the district saves $1,400 when preparing for students to move from one campus to another. When students graduate, Skyward saves the district $400 in comparison to the previous system.
 

Increased efficiency puts focus back on academics

Berger says that his department is now able to add more value to the district as a result of the SIF implementation with Skyward. “We have a lot of new applications that we are doing now that we wouldn’t have been able to do in the past because of the time constraints of our day-to-day processes. To do what we are doing now without SIF would require more staffing just because of the automation that it has done for us.”
 
The SIF implementation with Skyward has also benefited the Alvarado ISD by enabling it to streamline numerous processes and, as a result, free up more employee time. Berger believes this change has enabled the district to focus on its mission. “This has allowed us to open doors to other opportunities in our district and to focus more on educating our kids.”
 
In addition, Berger points out that the district has been able to put greater focus on technology integration in the classroom since staff members are no longer tied up with data entry tasks. This change has allowed students to gain an additional 5 days of computer instruction each year.
 
"Skyward’s interface and technology were hands-down way beyond anything else that was out there."


Skyward Technology + Support = A Winning Formula

Looking back, Berger said it was a very easy decision to choose Skyward’s student management system. “Skyward’s interface and technology were hands-down way beyond anything else that was out there.”
 
Berger also said that Skyward’s customer relations and support have been the best of any product or of any kind of student management system that he has ever worked with in education. “I get instant feedback if I make a call or place an online work ticket. And Skyward continually gives us SIF updates and software updates.”
 
Berger is confident that Alvarado ISD’s decision to use Skyward was the right choice to make. “I’ve been very pleased with Skyward...and their dedication to schools is just a very important thing.” 


SIF is a registered trademark of the Schools Interoperability Framework Association.


To learn more about Skyward's commitment to extending the benefits of data operability to all of our partners, contact us today. 


 


Clovis Municipal School District (New Mexico)

“We were able to use the Skyward solution to save our district approximately $30,000.” –Todd Ulses, Information Systems Coordinator

Deerfield Public School District 109 (Illinois)

“Our parents and students are very engaged, and that helps us maintain excellence in all areas.” –Michael Lubelfeld, Superintendent

Dickson County School District (Tennessee)

"I absolutely would recommend the PDC." -Randy Brison, Student Data Manager

Escambia County School District (Florida)

"Skyward is focused on the mission of providing an adaptive ERP system so that we can stay focused on educating students." –Linda Lewis, Director of Payroll and Benefits Accounting

Fort Bend Independent School District (Texas)

“We are so excited about New Student Online Enrollment... It allows you to customize the registration process to meet your district’s needs.” –Lisa Mirza, Director of Student Information Systems

Hudson School District (Wisconsin)

“I know the time savings in completing state reports alone is well over 200 hours.” –Nancy Toll, Instructional Technology Coordinator

Lewiston Independent School District (Idaho)

“[Salary Negotiations] allows me to work ahead and have the work completed earlier instead of having to do everything all at once in the summer.” –Kathy McPherson, Director of Business Services

Menasha Joint School District (Wisconsin)

“Skyward is the type of company that actually listens to their customers and develops around that feedback, which is very important.” –Brian Adesso, Director of Business Services

Mountain Home School District (Idaho)

“I wish we would have switched to Skyward years ago. We are such a better organization with it than we were before.” –Cliff Ogborn, Director of Fiscal Operations

Muskego-Norway School District (Wisconsin)

"Skyward was there for us every step of the way." -Scott Ecker, Director of Business Services

Nicolet High School (Wisconsin)

"Knowing that Skyward was responding to a need we had was a really powerful thing." - John Reiels, Director of Technology

Oak Hill United School Corporation (Indiana)

“Oak Hill USC is a more attractive place to work for people in their field because we have the tool in place they want to use.” –Brandt Lynch, Technology Coordinator

Pekin Community High School District 303 (Illinois)

“The transition to paperless has gone a lot smoother than I expected.” –Amy Hubner, Assistant Principal for Operations

Pekin Community High School District 303 (Illinois)

"I have noticed that there has been an increase in communication between myself and parents.” –Samantha Bledsoe, Teacher

School District of La Crosse (Wisconsin)

"I find it user friendly, and we know the support is there.” –Joyce Smalley, Business Manager

Wilson County Schools (Tennessee)

“We hope Skyward will be around for many years to come. We are looking forward for opportunities to grow our long-term partnership.” –Cristian Ionita, Database Administrator



 
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