Many districts today still face challenges associated with the various paper processes they must complete day-to-day, including administrative, financial and student management functions. Pekin Community High School District 303, located about 10 miles southwest of Peoria, was no different. The district encountered several issues that its paper processes posed when it came to communicating important information to parents and students.
Amy Hubner, assistant principal for operations, explained the challenges involved with printing a large amount of schedules and distributing semester grade reports for students. She said the machine used to fold and seal reports did not always work properly, and the printer used for schedules was equally unreliable.
An additional obstacle the district faced with printed grade reports was the high mailing cost associated with eight distributions per year, as well as not really knowing if students’ parents actually received and saw their child’s grades.
Business office clerk Heidi Cooper, registrar Fred Vogt and mathematics teacher Samantha Bledsoe all agreed with Hubner’s concerns about the district’s inefficient printing, mailing and communication processes.
Bledsoe stated that handing out printed schedules, which were distributed to students at the beginning of each semester, made for a chaotic morning on the first day back. Students had to come to school early, go to a designated classroom, pick up their schedule, and then find their classes – all before the first bell rang.