If you work in the HR office, ACA reporting is probably at the top of your priority list right now. We want to make sure you know that we're with you every step of the way, so we've compiled a list of items you need to know in advance of your 1094/1095 file submission.
Note: These dates are accurate as of January 21.
January 21 – The IRS begins accepting electronic 1094/1095 files.
March 31 – Forms must be distributed to employees. This is similar to W2s in that they can be paper forms, or employees can be given the option to view and print electronically.
June 30 – Deadline for electronic files to be submitted to the IRS.
Critical Skyward Information
Before taking any steps in Skyward, it is absolutely essential that you are working in the most current version of the software. Make sure you've loaded all existing updates.
There are a few steps that every district will need to complete before moving on to the actual reporting:
- Determine which form(s) you'll need to submit. As a general rule, if you have 50 or more full-time employees, you'll be submitting the C form, and if you have less than 50 you'll be using the B form.
- Get your new TCC code.
- Submit your test file to the IRS.
- Determine whether you need to enter dependents into Skyward (as a general rule, this is a yes if you offer a self-insured plan, no if not).
After the above steps have been completed, you should be ready to start moving forward with these three steps:
Click on the button below to enter the ACA Support Portal and access all of the documentation referenced in this section:
- Get the 1094/1095 form data into Skyward. You can do this manually or through a variety of different import processes. For more information and step-by-step tutorials on all your options, check out our ACA support portal (see below).
- Verify the data. We have a convenient new utility called the ACA 1095 Tracker just for that.
- Start the reporting process. We will be posting processing manuals for both versions of the 1094/1095 forms to take you through the actual submission.
Need More Help?
Our state and federal compliance team will be hosting biweekly Q&A sessions in the near future. You will have an opportunity to submit questions directly on the ACA board in the Skyward Customer Forum. If you aren't already a member of the Forum community, we urge you to sign up so you can stay up to date on the latest FAQ and have your own questions addressed in a timely manner.
Keep your eyes open for future mailings containing the dates of these webinar sessions.
We hope this overview was helpful and we look forward to working with you to make this 1094/1095 filing season a breeze. If you would like to have future updates delivered right to your inbox every month, take a moment to subscribe to the Educator Newsletter using the form at the bottom of this page.
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